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3 Powerful Digital Workspace Tips

February 29, 2024

3 Powerful Digital Workspace Tips

In the past year, the emphasis on reorganising and optimising digital workspaces has grown significantly. For architecture enthusiasts, laptop screens and Teams waiting rooms are the primary part of the workplace. It can be incredibly useful to optimise your digital workspace with just a few tips and adjustments. Decluttering your digital workspace is just as important as your physical workspace. This takes into account the tools and software you use, the shortcuts you’re integrating into your workflow and how you organise your files.

In the pursuit of an efficient workflow, finding solutions becomes a defining aspect of our digital experiences. Saving even a mere 1% of time can compound over the long run, fostering a sense of organisation and minimising distractions. Desktops often bear witness to clutter, harbouring obsolete files and oddly-named documents. Prioritising an organised digital workspace may seem non-essential, but for architecture students, it’s a linchpin in keeping projects and modules on track. Additionally, investing in a new laptop, and a commitment to adapting it to one’s workflow can prove to be invaluable. Quarterly reviews and dedicated organisation hours ensure a seamless digital operation. Sometimes, it can also be useful to look deeper into older systems to clean up files and forgotten software that is no longer useful.

Another way of decluttering your digital workspace can be to adopt an aesthetic approach such as maintaining a bare desktop, devoid of files and software. Utilising the bottom toolbar or the Start menu to access programs prevents desktop clutter – something we’re all guilty of. Periodic changes in wallpapers and colours offer a refreshing touch, aligning with mood and motivation. Being discerning about software choices is essential for storage and optimal computer performance. Decluttering software not only ensures a smoother system but also directs focus towards honing skills in essential programs.

Next, you can transform your web browser tabs into a digital hub for increased focus. Notably, having applications such as Notion and Todoist creates a scaffolding for an efficient workflow. Some apps also have built-in integrations that work with your calendar to synchronise your digital workspace and reduce tab-switching. Notion calendar, for example, works similarly, allowing an optional calendar view for existing databases. This intentional setup reduces the temptation to open distracting sites immediately, fostering a conducive work environment. Another way of shifting your mindset surrounding digital workspaces can be to reevaluate your approach to bookmarks; and prioritise pages that contribute to long-term efficiency. Utilise the automatic search suggestions by typing the first two letters of a frequent webpage. Save and archive web pages of interest in a bookmarks folder or a Notion workspace for active note-taking and efficient utilisation of information.

The next part of upgrading your digital workspace involves implementing a robust file management system to enhance your digital workspace. Creating structured files within files within files is a tested strategy, resembling central systems employed by businesses. They are numbered and organised in chronological order or by date, then swiftly archived or stored elsewhere so that current files are always on hand. This can be a great personal keystone habit to work towards and will eventually make its way into other areas of your life. Similarly, you can optimise your file storage by using external hard drives or by scheduling periods of decluttering your files. This would involve purging downloads, ensuring the health of your computer system is optimal and rearranging or reducing as needed.

Optimising your digital workspace is not just a task; it’s a transformative journey towards increased efficiency and focus which requires regular upkeep. These strategies serve as foundational steps in cultivating an organised and productive environment. Here’s to a digital workspace that reflects the precision and creativity inherent in the world of architecture.


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